Privacy Policy

Effective Date: September 6, 2026

1. Overview

This App ("the App") is designed specifically for use in educational environments with a strong emphasis on student privacy, minimal data collection, and teacher or school control. The App is intentionally built to limit the collection of student information and to support compliance with applicable student data protection standards.

2. Information We Collect

We follow a strict data minimization approach.

We do NOT collect:

We may collect limited operational data:

3. Purpose of Data Use

Any collected data may be used to:

We do not use data for:

4. Data Ownership and Management

Data entered into the App is managed by the individual teacher or school using it, as applicable.

5. Data Retention

EdKeep retains personal information only for the specific educational and operational purposes described in this Policy and does not retain student personal information indefinitely. Student personal information is deleted from active systems within 30 days after termination of a signed contract or receipt of a written deletion request, as applicable. Backup copies may be retained for disaster recovery for up to 90 days after deletion from active systems. Information may be retained longer where required by law or reasonably necessary in connection with an outstanding legal matter.

6. Security Measures

We implement reasonable administrative, technical, and physical safeguards, including:

Because the App does not require student accounts and limits student data collection, the amount of student information collected is significantly reduced.

7. How We Share Information

We do not sell or rent personal data. We may share limited information only as described below:

a. With Authorized School Personnel:

b. Service Providers:

c. Legal Requirements:

8. Student Privacy Protections

The App is designed to align with school privacy expectations:

These design choices reduce unnecessary data collection and support student privacy.

9. Compliance with Education Laws

The App is designed with applicable education privacy laws in mind, including:

EdKeep's privacy and data-minimization features are intended to support compliance efforts. Individual teachers and schools remain responsible for their own policies, permissions, and use of the App.

When a school discloses personally identifiable information (PII) from students' education records to EdKeep in reliance on FERPA's school-official exception, and the applicable requirements of that exception are satisfied, EdKeep acts as a school official solely for purposes of providing the school-authorized EdKeep service. With respect to such information, EdKeep is subject to the school's direct control regarding the use and maintenance of education records as required by FERPA, uses the information only for the purposes for which it was disclosed, and does not re-disclose the information except as authorized by the school or otherwise permitted by law.

When EdKeep collects personal information online from a child under 13 as part of a school-authorized educational use, EdKeep may rely on authorization provided by the school acting as the parent's agent where permitted under COPPA. Information collected on that basis is used only for the authorized educational purpose and not for advertising or other unrelated commercial purposes.

When relying on school authorization, EdKeep provides the school information about its collection, use, and disclosure practices and permits the school, upon request, to review or request deletion of covered student information and to prevent further collection or use as required by applicable law.

10. Parental and School Rights

The applicable teacher or school manages student information entered into EdKeep. Parents and eligible students should generally contact the relevant teacher or school regarding requests to inspect, review, or seek correction of student records.

Authorized teachers and school staff can use available EdKeep tools to review, edit or delete student roster and pass restriction information, review or download student hall pass activity, and void individual passes where applicable. Where the available tools do not address a particular request, EdKeep will, upon request from the applicable teacher or school, reasonably and promptly assist with access to, correction of, or deletion of student information maintained through the service.

11. Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted within the App or on the associated website.

12. Contact Information

For privacy-related questions or requests, please email to or contact here.

13. Summary of Privacy Approach

The App is intentionally designed to be privacy-centric:

This approach minimizes risk and supports adoption in K-12 environments.